Asana
Sync Asana projects, tasks and milestones into ProjectBrain timelines on a schedule. Asana stays the source of truth.
The Asana integration keeps project timelines in ProjectBrain up to date with Asana. Asana is the master: changes flow from Asana into ProjectBrain, never the other way.
Before you start
Section titled “Before you start”Connect Asana
Section titled “Connect Asana”Go to Settings > Integrations > Asana. There are two ways to connect:
- Connect with OAuth signs in with your own Asana account.
- Use Personal Access Token connects with a token from Asana, for example one belonging to a service account. Choose Test Connection, then Connect.
Once connected, the page shows the Asana Workspace, when it Last synced, and whether syncing is running, paused or has an error.
You link an Asana project to a ProjectBrain project in that project’s settings. Each ProjectBrain project links to one Asana project.
What gets synced
Section titled “What gets synced”- Projects and their details
- Tasks and subtasks, with due dates
- Sections and milestones
- Task assignments and completion status
- Dependencies between tasks
Asana tasks become entries on the project’s timeline, with subtasks nested under them. Comments and attachments are not synced. Edits made in ProjectBrain are not sent to Asana.
How often it syncs
Section titled “How often it syncs”ProjectBrain checks every hour and syncs each linked project when its sync interval has passed.
Match Asana people to your team
Section titled “Match Asana people to your team”Go to Settings > Integrations > Asana, then open the people page (Asana User Mappings). People appear after the first sync.
- Auto-Match by Email matches everyone whose email is the same in both tools.
- For the rest, pick a person from – Select Team Member –, or choose Create user.
Each person shows as Mapped or Unmapped, and whether the match was automatic or manual.
Disconnect Asana
Section titled “Disconnect Asana”Choose Disconnect and confirm. All synced projects, tasks and milestones stay in ProjectBrain. Automatic sync stops, and you can reconnect at any time.